Whether you're planning a formal event or theme party, organizing the special occasion with your sorority sisters can be a lot of fun. However, these events still take a lot of planning and organization to make the party a success. If you're a sorority committee member or the social chair, it's up to you to create a one-of-a-kind experience that everyone will enjoy while staying in your budget. Regardless of the type of event you're throwing, you want to make sure it's a night to remember. Here are some helpful tips to help you accomplish your goal.
Starting the Planning Process
In many cases, the hardest part of organizing a sorority get-together is choosing the theme for the event. You likely don't want to repeat themes from past years and you definitely don't want to copy a theme from another sorority. That means it's time to get creative. Work with the rest of your committee members to come up with some ideas that you believe your sorority will like. Then email a poll so that your sisters can select the theme they like best from two or three choices. This will allow each sorority member to feel as though they've had some input in the event. Sending out a poll will also guarantee that most of your sisters will like the party theme.
Now that you've decided on a theme, check your calendar to you can set the date for the sorority party. You'll need to choose a date that works best for most of the chapter members. This means avoiding hosting an event during fraternity formals or finals, since these event could conflict with your party. If you plan on having a late night event, plan it on a weekend when people will have enough time to "recuperate" after the celebration.
Pick a Location
If your sorority chapter has a house that is large enough to host the event, this could be a great option. However, if you have to look elsewhere for a party venue, you should find out how many guests will be attending. Average party rooms hold about 30 people, so take a look at your guest list when looking for event locations.
When you're narrowing down your choices for party venues, remember factors like refreshments and entertainment so you'll have enough space for seating and a stage. Choose an event space that accounts for functionality and fun, so check to make sure you can decorate the way you'd like and you have enough room for food or live performances.
You can find the amenities and ambiance you're looking for to make your sorority party one to remember by contacting Dr. Phillips House. The sophisticated architecture and spacious rooms, along with the friendly and knowledgeable staff, will make it easy for you to get one important part of the planning process out of the way.
Food and Beverages
Now that you've found your event space, you should choose the food you'll serve at the sorority party. First, decide whether your event theme calls for a sit-down meal or cocktails. Both of these types of events require additional equipment, so keep your budget in mind while organizing this part of the event. Whether you choose a formal dinner or cocktail party, you should have plenty of places for guests to sit. If seating isn't provided by the venue, you may want to think about renting chairs and tables from a nearby event rental company.
If you're hosting a party where all or most of the sorority sisters are 21 and over, you can have an open or dash bar. Ask your catering company if you can also hire a bartender to work the bar.
So, you've got the party venue and determined how you'll serve food and drinks to guests. Now it's time to talk about entertainment. A live band or DJ can make your sorority party much more enjoyable. You can also choose a cover band for the party. Consider your theme and choose your entertainment based on this.
Since you want to make this event one of the best your sorority chapter has attended, make sure you include ways for your sisters to remember the event. You can ask one of your sorority sisters to be the photographer for the party. If one is not available, you may want to hire a professional photographer to capture all the great moments at the party.
Even though this isn't a child's birthday party, your sorority sisters will still want to leave the celebration with a party favor. You can order personalized koozies or cups with your Greek letters, the party theme name, and the year of the event. Or, you can gift everyone with a custom T-shirt. Edible party favors like cookies in your sorority colors are memorable as well. There are lots of options for party favors that are appealing and practical. When your guests have something to remember the party by, they are more likely to look forward to the next celebration.